As EXECUTIVE ASSISTANT
- Makes appointment for EXECOM members (President and CEO, Chief Technology Officer, and Chief Admin Officer.
- Managing EXECOM calendars and set up meetings.
- Prepares cash advance, liquidations, reimbursements for EXECOM.
- Prepares the weekly MANCOM minutes of the meeting.
- Arrange travel accommodations of EXECOM or other employees as instructed.
- Organizes and maintains important and highly confidential files/records.
- Perform other job-related duties as requested or assigned by the EXECOM.
As RECEPTIONIST
- Serves visitors by greeting, welcoming, and directing them appropriately.
- Notifies company personnel of visitor arrival.
- Informs visitors by answering or referring inquiries.
- Screen and direct phone calls and distribute correspondence
- Receive and properly record all cash, checks or items from clients, customers, or suppliers.
- Receive and deliver mail to appropriate department or employees.
- Coordinate the UAS employee approved travel arrangements and arrange hotel accommodations.
- Manage the conference room reservations.
- Manage and monitors the office and cleaning supplies inventory.
- ADHOC Duties
- Assists Facility and Safety Manager in processing the required business and license permits.
- Will assist in recruitment activities during ramp.
- Responsible for required government reports.
- Assists in implementation of UAS projects.
- Assists in UAS events.
Other qualifications and requirements:
- 1-3 years’ experience working in a similar position, providing administrative support at an executive level.
- Candidate must possess at least Bachelor's/College Degree in any field.
- With a pleasing personality.
- Good verbal and written communication skills.
- Coordination, logistical skills, and experience.
- Good time-management skills
- Ability to make decisions without close supervision, and must be accurate, efficient, and capable of handling detailed work assignments.
- Ability to maintain self-control and complete tasks with frequent interruptions.
- Proven ability to work independently and self-motivated but also a team player.
- Proficiency in MS Office
Job Type: Fixed term
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Pasig City: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive Assistant: 1 year (Required)
Language:
- English (Required)
